Correctly configuring SMTP settings for scanners and printers Updated December 2025

Configuring the correct SMTP settings for scanners and printers can be a difficult task, especially for those who are not familiar with technical terminology and settings. This detailed guide will provide you with all the information you need to configure SMTP settings for scanners and printers with ISPs in Romania.

📌 SMTP Settings for Scanners and Printers (MFPs)

These settings are recommended for the feature Scan to Email or for automatically sending documents from multifunction printers.

Supplier SMTP server SMTP port Authentication Observations
Digi (RCS & RDS)
smtp.digi.ro
587 (STARTTLS)
Yes – username + password Port 25 blocked for residential
Telekom Romania
smtp.telekom.ro
587 (STARTTLS) / 25
Yes – username + password Port 25 possible but not sure
Orange Romania
smtp.orange.ro
587 (STARTTLS)
Yes – username + password Stable and recommended for MFPs
Vodafone Romania
smtp.vodafone.ro
587 (STARTTLS)
Yes – username + password UPC Romania integrated into Vodafone
NextGen Communications
smtp.next-gen.ro
25
No Legacy option, no encryption
AKTA Telecom
smtp.akta.ro
25
No For enterprise services only
Euroweb Romania
smtp.euroweb.ro
587 (recommended) / 25
Yes – username + password Business compatible
GTS Telecom
smtp.gts.ro
25
No For enterprise services only

Changes and Updates (December 2025):

  • UPC Romania no longer exists – the services have been integrated into Vodafone Romania.
  • Digi (RCS & RDS) blocked port 25 for residential users – port 587 with authentication is recommended.
  • It is recommended to use secure connection (STARTTLS or SSL/TLS) to avoid security issues and email filtering.
  • Added support for copying SMTP settings directly from table.

📧 Configuring Email Applications (SMTP / IMAP / POP3)

These settings are useful for desktop or mobile email apps for Gmail, Outlook, Yahoo, and Zoho.

Service SMTP server SMTP port IMAP server IMAP port POP3 server POP3 port Authentication Notes
Gmail / Google Workspace
smtp.gmail.com
587 STARTTLS / 465 SSL
imap.gmail.com
993 SSL
pop.gmail.com
995 SSL
Yes – username + App Password if 2FA App Password required for non-OAuth2 compliant MFPs or clients
Outlook.com / Office 365
smtp.office365.com
587 STARTTLS
outlook.office365.com
993 SSL
outlook.office365.com
995 SSL
Yes – App Password / OAuth2 OAuth2 recommended for security
Yahoo Mail
smtp.mail.yahoo.com
587 STARTTLS / 465 SSL
imap.mail.yahoo.com
993 SSL
pop.mail.yahoo.com
995 SSL
Yes – App Password App Password required with 2FA
Zoho Mail
smtp.zoho.com
587 STARTTLS / 465 SSL
imap.zoho.com
993 SSL
pop.zoho.com
995 SSL
Yes – App Password Recommended TLS for MFPs and applications

📝 Observations and Recommendations

  • These SMTP settings are for configuring scanners, printers, and other equipment that needs to send email.
  • SMTP configurations may vary depending on subscription type and ISP policy.
  • Check the settings with your service provider periodically, as they may change.
  • It is recommended to use a dedicated scan-to-email account for security and monitoring.
  • Test the connection after setup to avoid errors and email delivery problems.
  • Using port 587 with STARTTLS or 465 SSL/TLS ensures security and compatibility with most MFPs and email clients.
  • Use the copy icons to quickly transfer settings to device configuration.